We are sending this notice in compliance with new Federal Regulations. This letter contains important information regarding Mel Butterfield & Son Insurance Agency’s privacy policy. Please take a few moments to read this material and retain it for your records.

Your trust in us in protecting your personal information is of utmost importance to us. This notice details the types of information we collect, who we might share this information with, and the security measures we have in place to respect the privacy and confidentiality of the information we collect.

I. Personal information we collect:

• Any information that is provided to us during the process of completing applications for the purpose of issuing insurance policies or providing quotations for insurance policies.
• The information collected can include name, Social Security number, address, date of birth, phone number, martial status, gender, driver license number, dependent information, bank account information and employment information. While this list is not exhaustive, it should give you an idea of the types of information we are referring to in this notice.

II. Personal information we may disclose and to whom:

• We do not disclose any of the above-described personal information about our current and former customers to any non-affiliated third parties, except as permitted by law, such as for completing a requested transaction, and/or if authorized by our customers.
• Any information disclosed is only to affiliated third parties necessary to perform our duties as your insurance agency. Examples of affiliated third parties that we need to share information with to provide insurance quotes and/or coverage are the following;
  • Insurance Companies
  • Auto dealerships
  • Financial Institutions (mortgage holders, loan and lease holders)
  • Service providers to obtain motor vehicle reports and credit scores for accurate quotes
• This list is an example of how information needs to be shared but may not be all-inclusive.

III. Our practices regarding confidentiality and security:

• We restrict access to nonpublic personal information about you to those employees who need to know that information in order to provide products or services to you. We maintain physical, electronic, and organizational safeguards to protect information about you.

IV. Questions?

• We hope this notice has been helpful in explaining our privacy policy. Please note, we reserve the right to change this notice. If we do, we will notify you of any changes made. If there are any questions concerning this privacy notice, please contact us at 419-228-5141 or toll free at 1-888-224-6266.